As an estate manager in Los Angeles, even the seemingly simple errands can often times take all day to complete.Keeping you away from the main residence for the entire day. Time management is an area I continue to struggle with but have found that the best way to deal with it is to let myself off the hook first by admitting to myself that even at the end of the day, I am still going to have a “to-do” list.
It also helps to mentally expect the unexpected ie last minute requests, pick- ups,etc so that when they do happen I am not stuck in the problem but in the solution. Resolving instead to quickly and efficiently provide the best and friendliest service that I can staying result oriented. Afterwards, I can take one item at a time, complete it to the fullest potential while in transit handling telephone calls regarding projects, maintenance calendar items and other items prepared on the list the day before or on my “week in review ” template that I create on Mondays, after my Monday morning staff meeting.
I have also found it extremely beneficial, when managing multiple properties to equip the staff ie maintenance and housekeepers in the other locations with iPhones. Facetime is an invaluable resource when it comes to troubleshooting from a distance.